What should be shared with participants a week before a video conference?

Sharing the agenda with participants a week before a video conference is essential for several reasons. The agenda outlines the topics to be discussed, the objectives of the meeting, and any specific time allocations for each agenda item. This allows participants to come prepared, ensuring a more productive and focused discussion. They can gather relevant information, formulate questions or comments, and prioritize their contributions based on what will be covered.

Providing the agenda also sets clear expectations for the meeting, helping to align all participants’ goals and facilitating a more organized flow of conversation. While sharing the meeting link, confirmation emails, and speaker bios are also important, they serve different purposes. The meeting link is necessary for access, confirmation emails serve to verify attendance, and speaker bios may give context to the participants about who will be speaking but do not provide the organized framework that an agenda does.