When should an email be archived according to the processing options?

An email should be archived when it does not require a response or action but needs to be referenced later. Archiving in this context is a way to manage inbox clutter and keep important information accessible without cluttering the primary workspace. This process allows users to maintain a clean and efficient email environment while ensuring that necessary information is preserved for future reference.

The reason this approach is generally preferred is that it helps users prioritize their immediate tasks—emails that need responses or actions remain in the inbox, while those that are informative but do not require action can be archived for easy retrieval later. This method promotes better organization and enhances productivity by allowing individuals to focus on their current responsibilities without losing track of valuable information.