When should the host join a video conference to prepare?

Joining a video conference 15 to 30 minutes before it begins allows the host to adequately prepare for the meeting. This timeframe provides a balanced approach, ensuring that the host can address any potential technical issues, such as audio or video problems, which may arise. Additionally, this early arrival allows the host to review the agenda, check any presentation materials, and ensure that all necessary resources are ready for participants.

Arriving 15 to 30 minutes in advance also offers the opportunity to greet attendees as they join, which can help set a welcoming tone for the meeting. This preparation is crucial for a smooth and professional video conference experience, enabling the host to lead effectively and engage participants right from the start.